Microsoft promoting ‘Outlook Everywhere’ concept with Office 365.
Autocomplete is a function in Outlook that automatically populates the To: field with previously used names and email addresses.
A much loved and used feature by Outlook users, it is the thing that people miss the most when moving to a new computer. While the list of Autocomplete names does rebuild itself over time, it can be moved between computers as the file (known as a “.nk2” file) is stored separate to the Outlook mailbox.
A benefit of Exchange Online as part of Office 365 is the ability to simply load your mailbox on another computer and access your mailbox straight away. Unfortunately, as the .nk2 file is stored on the PC, users often find that they need to dig through the Contacts folder or previous messages to find the email address to use.
With Outlook 2010 however the .nk2 file is no longer used, and in fact upon first use of Outlook 2010 this file is imported into a hidden folder in the mailbox. The advantage of this is that users can log onto any computer and configure Outlook with their details – and start working straight away just as they did on the previous computer.
This really speaks to the “Outlook Anywhere” method of access, and the true portability users coupled with cloud technologies.
For business still on Office 2003 the reason to move to Office 2010 is a no-brainer as their current technology is almost a decade old and is not compatible with Office 365.
Office 365 requires a minimum of Outlook 2007 to work, but given that customers can upgrade to the 2010 suite as part of the E3 subscription, the portable Autocomplete is just another reason to do so.
Loryan Strant is a Microsoft Office 365 MVP (Most Valuable Professional). Follow him on Twitter @TheCloudMouth.