In this series, 7 Cool Tools for Fast Delegation, I’ll be sharing with you brief posts about tools you can use to quickly get ‘stuff out of your head’ and communicated to others for delegation purposes.
Voxie Pro Recorder is an iPhone app that allows you to dictate a message and then with just a few taps, email it off as an attachment to yourself, to a colleague, to your Evernote account, Wrike account and so on.
The beauty of dictation is obviously that it is fast and detailed. You can dictate a very detailed set of instructions in 30 seconds that might take you several minutes to type. And when you’re on the run, moving between appointments, you often don’t have the opportunity to type an email.
Using Voxie Pro Recorder, you can not only record the audio file but very quickly and easily email it off as well.
Using the Express Mode in Voxie you simply:
- Tap anywhere on the screen to start recording,
- Dictate your message,
- Tap anywhere on the screen again to stop recording,
- Tap on the ‘Friend’ you want to send the recording to (such as your P.A. or virtual assistant),
- Tap Send on the email.
Done. Lightning fast.
It is also far less fiddly than trying, for example, to record an audio note in Evernote on your mobile device because the ‘tap anywhere on the screen’ aspect of Voxie’s Express Mode makes it so easy to do when you’re walking or commuting (note, lawyers, I did not say driving … who would do such a thing!).
Today, for example, I have dictated a number of tasks to my virtual assistant as I’ve been moving (not, ahem, driving) between appointments. I’ve been able to give very detailed instructions – more detailed than I would have bothered (or been able) to type – and was able to do it in a fraction of the time.
And because this method of communication is asynchronous, my assistant and I don’t have to “tee up a time” to speak. I just email off the audio file on the fly, and when I come out of a meeting, the delegated task is done or awaiting my QA for approval.
Give Voxie Pro Recorder a go and let me know how you fare. I’m guessing your productivity will move up a notch.
Image credit: Twitloss
