Only available to Xero accountants in NZ.
Copier manufacturer Fuji Xerox New Zealand has configured part of its range of multi-function printers to scan directly to Microsoft Office 365’s document management platform, SharePoint Online.
The solution, targeted at Xero accountants, required a customised SharePoint template for accounting firms called PracticePoint that had been built by New Zealand IT consultancy, Provoke Solutions.
An accountant selected a customer’s name from the Xero client database in a menu displayed on the printer, selected the document type and tax year, then pressed the scan button. The document could also be named at this point.
Once scanned the document was available on SharePoint Online in a text-searchable PDF filed by the tax year. The solution attached extra contextual information to make it easy to find the document.
The document could be reprinted directly from SharePoint Online by using the same printer without needing to log into a desktop PC. Documents scanned to Microsoft Office 365 were securely backed up, accessible from mobile devices and supported by a 99.9% uptime guarantee.
Only the ApeosPort range of Fuji Xerox printers had the ability to connect and scan directly to third-party document management systems such as Microsoft’s cloud suite. The ApeosPort interface could look through folders of an online file system rather than just saving to a general upload folder.
The solution aimed to help accountants scan hardcopy documents to the cloud for secure archival and backup, Fuji Xerox said in a press release.
“By making it more efficient to transform hard paper documents into soft copies in the cloud, Fuji Xerox are helping to speed up this transition to the cloud and bridge the divide with the ‘old world’ of real paper,” said Steve Kingdon, solutions marketing and delivery manager at Fuji Xerox New Zealand in the release.
The solution was demonstrated to accountants during a Xero roadshow earlier in the year.